Manager, Administrative Assistant Enablement & Operations

Job Description

We're looking for a Manager, Administrative Assistant Enablement & Operations to partner with Procore's Product & Technology team. In this role, you will be a key driver of efficiency. You'll lead a team of executive assistants, support a senior executive, and own the administrative processes that keep our department running smoothly. This role is for a strategic thinker who is passionate about building scalable operations and developing people.

This position is based in our Austin office and reports to the Senior Director of Enablement and Portfolio. We’re looking for someone to join us immediately.

What you’ll do:

• Lead & Empower: Directly manage and mentor a team of executive assistants, fostering a culture of professional growth, collaboration, and operational excellence.
• Strategic Partnership: Serve as a trusted administrative partner to a senior executive, anticipating needs, managing complex calendars and communications, and acting as a key liaison for internal and external stakeholders.
• Drive Process Excellence: Identify, develop, and implement streamlined processes for the administrative team to improve efficiency, productivity, and scalability.
• Operational Oversight: Manage department-wide operational tasks and projects, ensuring accuracy and compliance while proactively identifying opportunities for improvement.
• Maintain Integrity: Handle sensitive information with the utmost discretion and professionalism, building a reputation as a reliable and trusted partner.
• Strategic Partner: Serve as a trusted administrative partner to a senior executive, managing complex calendars, travel, and communications.
• Process Excellence: Identify, develop, and implement streamlined processes for the administrative team to improve efficiency, productivity, and scalability.
• Operational Oversight: Manage department-wide operational tasks, including expense reporting and project coordination, ensuring accuracy and compliance.
• Maintain Confidentiality: Handle sensitive information with the utmost discretion and professionalism, building a reputation as a reliable and trusted partner.

What we’re looking for:

• Proven experience leading and mentoring a team of administrative or support professionals.
• A track record of providing high-level support to C-suite or senior executives in a fast-paced environment.
• A highly resourceful and proactive problem-solver who can navigate ambiguity and find creative solutions.
• Exceptional organizational skills and a demonstrated ability to manage competing priorities with a calm, resilient, and detail-oriented approach.
• Strong interpersonal and communication skills, with the emotional intelligence to build trust and rapport at all levels of the organization.
• Experience with process improvement, change management, and building scalable operational workflows.
• Proficiency with G Suite, Slack, and other collaboration tools.

Additional Information

Base Pay Range $114,400 - $157,300. Eligible for Bonus Incentive Compensation. Eligible for Equity Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a dynamic and inclusive environment. We do not tolerate discrimination against candidates or employees on the basis of gender, sex, national origin, civil status, family status, sexual orientation, religion, age, disability, race, traveler community, status as a protected veteran or any other classification protected by law.

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Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact our benefits team here to discuss reasonable accommodations.

For Los Angeles County (unincorporated) Candidates:

Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.